Why worry about my data?What’s the big deal with data security at Truman? What could someone do with that information. The answer is a lot! A user with the password to your Truman network account could use it to access both campus computers and Truview.
On campus machines, a user could access your Y: Drive and anything you have saved on it. Anything objectionable they do on the computer would be traced back to you. Any printing they did would come out of your print account.
With access to your Truview account, a user could see your emails, including any sensitive information, financial or otherwise, contained in them. They would have access to your class and housing registration information, as well as your billing information in MyBill.
And that’s just from your Truman account. If a user gains access to your computer, any information, whether personal, financial, or otherwise, is available to them to do what they please.
So how do I protect data?
There are a number of ways to protect your data. They include password protection, encryption, and general safety tips.
Password protection is a first line of defense for any sensitive data you may have. You should be sure and password protect your computer, even if it’s in a safe location. You can find instructions on how to do this in Windows at http://kb.iu.edu/d/bcja and for Mac OS at http://kb.iu.edu/data/ajqx.html.
Additionally, you can password protect individual files and folders on your system. Windows users can find instructions at http://www.computerhope.com/issues, and Mac OS X users can find a tutorial at http://www.youtube.com/watch?v=GPgnqDBWLN4.
In addition to password protecting your data, you can also encrypt it. Encryption scrambles data, making it readable only with a special decryption key. Without this key, no user can view the data. There are both paid and free tools to do this. One such free tool is http://www.truecrypt.org/.
General safety tips
There are a few other things to keep in mind to protect your data.
1) Never give your password to anyone else. A password is not useful if other people know it!
2) Make sure to log off of campus machines, online email accounts, and anything else you log in to when you are away from your computer.
3) Do not write down your passwords unless you absolutely can’t remember them. If you do write them down, be sure to store them in a safe location.