Sharing your Exchange calendar (Outlook 2003)

To allow another person to access your Exchange calendar, you will need to grant them permission to your calendar.

Sharing your calendar with another person

  1. Open Outlook 2003 and click on the Calendar navigation button to switch to the calendar views.
  2. Click on the Share My Calendar… link.
  3. outlook     Calendar 1

  4. Click the Add… button.
  5. outlook     Calendar 2

  6. Type in the name of the person that you would like to give access to your calendar and press return. Select the person from the search result list and then click the Add ->. Repeat this process to add more than one person. Click the OK button when done.
  7. outlook     Calendar 3

  8. Next, you will need to set the level of access that this person will have to your calendar. Highlight the person to be changed and using the pop-down button next to Permission Level:, select the permission level you want that person to have. Click the OK button when done.
  9. outlook     Calendar 4


The three most commonly used levels are: Reviewer to let the person see your calendar only, Author to let the person create events on your calendar with the restriction that events you have created can not be modified or deleted by them and Editor to let the person have full access to all events on your calendar.

Removing access to your calendar

If you have previously allowed another person access to your calendar and later want to remove that access:

  1. Open Outlook 2003 and click on the Calendar navigation button to switch to the calendar views.
  2. Click on the Share My Calendar link.
  3. Select the person to be removed and click the Remove button and then click OK. If you change your mind about the changes you have made, click the Cancel button instead and no changes will be done.