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Requesting Student Worker Access to the Banner Administrative System
September 20, 2004
Student worker access to Banner is very limited and discouraged and requires a formal request and review process each academic year.Security:
Banner IDs and passwords are not to be shared. All individuals requesting access to the Banner Administrative System must read the Data Standards Document and sign the Request for Banner ID form to indicate they have read the document. Sharing login information will result in the ID being disabled. The President’s staff member to whom the office reports would need to submit a request to the Steering Committee for the ID to be enabled, if desired.
Approval Process:
A staff member makes a written request for a specific student worker to have access. The request must include a listing of the specific forms the student worker is to access, whether access is query or update access, and a rationale for the request.
This request is submitted to the director of the office to whom the staff member reports for his/her consideration.
The Director submits the original request, along with a written recommendation regarding the request, to the President’s staff member to whom the office reports.
If approved, the President’s staff member submits the original request, along with a written recommendation regarding the request, to the Computer Systems Coordinator for inclusion on the next Steering Committee agenda.
The Computer Systems Coordinator takes the request and recommendation to the Steering Committee for review.
The Steering Committee makes the decision.
The Computer Systems Coordinator informs the staff member, director, and President’s staff member of the decision.
If the request is approved, the regular University institutional or workstudy approval forms will be required to hire the student. Students will be paid consistent with University policy.
Each approved student must read the Data Standards Document. A Request for Banner ID form must be completed for each student, with a copy of the approved access list attached. The Director of the office is responsible for providing appropriate training, including FERPA training.
Requests for student worker access to Banner expire at the end of each academic year and must be reviewed and approved by the Steering Committee each academic year.